Council Meeting

2017- 11-17 Council Minutes

Summer Village of West Baptiste
Council Meeting

November 17th 2017 10:30AM
Baptiste Fire Hall

Present: Keith Wilson, Mike Schouten, Linda Cargill, Vivian Driver, Brian Patry

1. Call to order

Mayor Wilson called the meeting to order at 10:40am.

2. Approval of Agenda

The Agenda was approved as presented.


Brian Patry joined the meeting at this time to discuss the Village sewage compliance inspection which was completed as of October 31, 2017. There are approximately 10 properties which require clarification. Letters will be sent to the registered owners with response requested by January 15th, 2018. Council thanked Brian for his work on this project. Brian left the meeting at 11:15.

3. Approval of August 21, 2017 Minutes

The August 21, 2017 Minutes were approved as presented.


4. Financial Statement

The August, September, October 2017 Financial Statements were approved as presented.


5. Payment of Accounts

ASVA Conference Fees                                                                           500.00
Epcor                                                                                                          76.83
AltaGas                                                                                                       51.44
Vivian Driver                                                                                          1,500.00
Bob Driver (6th grass cutting)                                                                700.00
Athabasca Regional Waste                                                                   1,025.40
AUMA Elected Official training                                                                210.00
AUMA Elected Official training                                                                210.00
David Gray Enter                                                                               188,630.54
Athabasca County Firesmart                                                                    107.00
Telus                                                                                                           149.11
Canada Post                                                                                                91.14
Vivian Driver (+ expenses – training)                                                    2,116.25
Greater North Foundation                                                                      2,131.93
AltaGas                                                                                                        59.82
Epcor                                                                                                            76.37
David Gray Enter                                                                                       630.00
Municipal Assessment Services                                                               955.50
Telus                                                                                                           149.11
Athabasca Regional Waste                                                                     1,025.40
David Gray (snow removal)                                                                       420.00
Royal Executive Suite (ASVA Conf)                                                           267.20
Athabasca County FCSS                                                                           959.00
Epcor                                                                                                            74.60
Vivian Driver                                                                                            1,500.00
AltaGas                                                                                                          71.13
Patry Contracting (2016 work at Firehall)                                             1,260.00
Patry Contracting Sewage Inspection                                                   4,725.00
Athabasca Regional Waste                                                                     1,025.40

Payment of Accounts was approved.


Business Arising

1. Grants

The MSI 2016 Capital Statement of Funding and Expenditures (SFE) has been accepted. The MSI 2017 Operating spending plan as been accepted.

2. Regional Emergency Response Plan

A Ministerial Order authorizing the Summer Village to delegate powers and duties under the Emergency Management Act to Athabasca County was signed by all parties and is now in place.

3. Roads

Road work was completed. A few complaints were received as a result of the work being done on the September long weekend. The weather played a large part in deciding when the work could be done. Paving has never been done so late in the Summer.

4. Sewage Compliance

Report above.

5. Councillor Training

Keith Wilson and Linda Cargill completed the Elected Officials Education Program (EOEP) as required by the Provincial Government. Mike Schouten, who was away on vacation, plans to attend in 2017.

6. Association of Summer Villages Conference

Keith Wilson and Vivian Driver attended the Conference. Attendance was up this year. The Conference has been moved from Friday and Saturday to Thursday and Friday.

7. Village Web Page

The web designer the Village has been contracting prefers the Village develop its own web page.

MOTION: THAT Keith Wilson proceed with hiring a designer, to a maximum of $1,500.00.


8. Walkway

At the Annual Open house follow up was questioned about clearing a walkway. A quote of $3,150.00 plus GST, was received. Process was discussed.

6.10 Renumeration for Councillors and Administrator attending meetings/conference on behalf of the Village.

MOTION: THAT Council and the CAO be reimbursed at the rate of $100.00 per day, $50.00 per half day to attend meetings and conferences on behalf of the Village. Regular Council meeting are not to be included. Effective August 21, 2017.


6.11 Annual Review of CAO’s performance/renumeration.

The CAO’s annual performance review was completed. Performance was rated as exemplary.

MOTION: THAT the CAO be awarded an annual increase of $600.00 effective January 1, 2018.


6.12 Requirements under the new MGA.

New requirements will come into effect when the new MGA is passed. The AUMA will be developing templates which will be very useful.

6.13 Alberta Used Oil Management Association (AUOMA)

A letter will be sent to the Minister of Environment and Parks supporting AUOMA’s proposed changes with the Designated Materials Recycling Regulation to save the program that is important to the environment.

6.14   S V Annual Open House

The 2018 Annual Open House will be Saturday, July 28th commencing at 10am.

6.15 Log Hauling Request from StumptoDump

Kelly Logging (StumptoDump) has requested permission to haul during the coming season. Trucks will not haul between 7:30 and 8:30am; 3:30 and 4:30pm during the school bus hours. There will be 2 – 4 trucks at any given time, not always every day and possibly a week between hauls. Signage will be placed. Council agreed to the hauling.

6.16 Councillors’ Reports

Keith Wilson reported attending a meeting at ALPAC on October 26th. This was an information session regarding proposed logging west and south of Baptiste Lake. Plans are expected to be completed by the end of November. All trucks are strictly monitored by GPS. Councillors in attendance asked what the effect would be on the water shed. Logging to take place over 2 winter seasons. Logging is done in a very responsible way with minimal impact on the water shed. All access roads to be reclaimed to natural state.

Keith also attended the joint meeting of Summer Villages, September 23rd . Mention was made of the new swimming pool to be constructed in Athabasca.

Keith reported on the annual Summer Village conference.

6. Correspondence

6.1. Alaire

A cheque in the amount of $8,238.49 was received from Alberta Local Authorities Reciprocal Insurance Exchange. ALARIE was established in 1990 to assist municipal entities in obtaining comprehensive general insurance policies. The final claim was in 2015, leaving significant assets remaining.

7. Information Items

8. Adjournment

Meeting adjourned at 1:40pm.

9. Next Meeting

The next meeting will be April 7th, 2018, 10am at the Firehall