Summer Village of West Baptiste
Municipal Planning Services Boardroom
#206 17511 107 Ave Edmonton, Alberta
April 12th, 2019 1pm
MINUTES
Present: Keith Wilson, Linda Cargill, Vivian Driver
Regrets: Mike Schouten
- Call to order
Mayor Wilson called the meeting to order at 1:00pm.
- Approval of Agenda
The Agenda was approved as presented
Wilson/Cargill
Carried
- Approval of October 17th , 2018 Minutes
The October 17th, 2018 Minutes were approved as presented.
Cargill/Wilson
Approved
- Financial Statement
The September, October, November, December 2018 ,January, February, March 2019 Financial Statements were approved as presented.
Wilson/Cargill
Carried
- Payment of Accounts
Athabasca Pottery Club (ASVA Donation 50.00
Telus 149.17
Vivian Driver Oct) 1,500.00
Executive Royal Hotel (ASVA convention) 867.94
AltaGas 104.52
David Gray Enterprises 4,084.50
Epcor 81.15
November
Athabasca Regional Waste 1,013.48
Telus 149.17
Vivian Driver ( 227.84 exp) 3,227.84
Keith Wilson (308.62 exp) 1,058.62
Linda Cargill (65.00 exp) 1,015.00
Mike Schouten (204.00 exp) 1,104.00
AltaGas 139.37
Epcor 89.38
December
Athabasca Regional Waste 1,013.48
David Gray Enterprises 672.00
Telus 152.16
Vivian Driver (125.12 exp) 2,425.12
AltaGas 147.98
Epcor 82.55
Canada Post 94.73
David Gray Enterprises 504.00
January 2019
Municipal Assessment Services 964.95
Athabasca Regional Waste 1,013.48
Assoc of SV of AB (membership) 789.00
Cheques 171.13
Telus 149.17
David Gray Enterprises 504.00
AUMA (membership) 910.25
David Gray Enterprises 504.00
Vivian Driver 1,000.00
Baptiste Fire Dept 2,113.53
Government of AB (linear taxes) 4.01
Epcor 93.39
AltaGas 169.09
February
Athabasca Regional Waste 1,013.48
David Gray Enterprises 588.00
Athabasca County (sanding) 855.87
Greater North Foundation 2,313.04
S V Whispering Hills (policing) 785.71
Vivian Driver 1,000.00
Telus 149.17
Kuffa Contracting (sanding) 315.00
Northern Lights Library 391.40
AUMC Insurance 4,594.74
AltaGas 172.19
Epcor 84.24
WCB 220.16
March
Athabasca Waste Management 1,013.48
Telus 149.17
Municipal Planning Services 5,344.50
Vivian Driver 1,500.00
Epcor 81.67
AltaGas 188.09
Seniuk and Company 3,360.00
Greater North Foundation 2,702.16
Athabasca Hometown Printing (envelopes) 267.74
Municipal Assessment Services 974.40
Payment of Accounts was approved as presented.
Wilson/Cargill
Carried
6.0 Business Arising
- Grants
- MSI Capital Funds Athabasca Swimming Pool
Approval for a $15,000 donation from MSI Funds was received.
- Alberta Community Partnership (ACP) program
A cheque in the amount of $74,000 was received.
- MSI Memorandum of Agreement
An amended agreement was been signed.
- BAILS
This item will be brought forward to next Council Meeting.
- Audit Report; Motion appointing Auditor
MOTION: That the Summer Village of West Baptiste approve the 2018 Audit report as submitted.
Cargill/Wilson
Carried
MOTION: That the Summer Village of West Baptiste appoint Seniuk and Company as the Village Auditor for 2019.
Wilson/Cargill
Carried
- Financial Institution – Motion Approving
MOTION: That the Alberta Treasury Branch be appointed as the Village financial institution.
Wilson/Cargill
Carried
- Swimming Pool Presentation of cheque May 6, 30 or June 11 or 27
Council agreed on June 27th to present the $15,000 cheque. The Administrator will contact Larry Armfelt, Athabasca County Reeve.
- Meeting with Municipal Planning Services
A meeting was held with MPS to discuss preparation for the Municipal Government Act requirements.
MOTION: That Mayor Keith Wilson and Councillor Linda Cargill, together with the Village Administrator be the Summer Village Representatives for the Municipal Development Plan (MDP), the Inter-municipal Development Plan (IDP and Inter-municipal Collaboration Frameworks (ICFs).
Wilson/Cargill
Carried
- Liability Policy
This item will be brought back to the next Council meeting. It will be discussed as a Bylaw versus a Policy.
- Annual Open House
The Annual Open House was discussed. It will be held at the Firehall July 13th at 10am.
- Meeting of Summer Villages and Athabasca County
The Summer Village will be hosting the next meeting to be held May 25th at the Firehall.
- Newsletter
The newsletter will be mailed to residents the first week of May.
- MGA
- Grant ICF (Inter-municipal Collaboration Framework) and IDP(Inter-municipal Development Plan) – Managing of Grant funds
This grant will be managed by the West Baptiste administrator and will include Sunset Beach, South Baptiste, West Baptiste and Athabasca County.
- Roads
Mayor Wilson will be contacting David Gray to discuss any road work required for this year.
- Creek Damage
Funds will be budgeted.
- Athabasca Watershed
A letter from Athabasca Watershed was received requesting the Village take out a membership. Since the Village is a member of BAILS, and BAILS has membership it was decided that a membership was not necessary.
- Budget
Budget was discussed. Budget meeting will be held May 18th, 4pm at the Firehall.
- Councillors’ Reports
7. Correspondence
- Information Items
- Municipal Affairs MSI funding amending agreements to March 31, 2022
- Municipal Affairs Minister’s Awards for Municipal Excellence
- Minister’s Seniors Service Awards
- Adjournment
Meeting adjourned at 2:30 pm.
Wilson
- Next Meeting
May 18th, 4pm at the Firehall.
Mayor ________________
Administrator_______________