Summer Village of West Baptiste
Council Meeting
October 16th 2014 Room 343, Royal Executive Inn, Edmonton, AB
MINUTES
Present: Keith Wilson, Ed Tomaszyk, Myn Hursin, Vivian Driver
- Call to order
Keith Wilson called the meeting to order at 4 pm.
- Approval of Agenda
Add 6.3.2 827 Baptiste Drive, Water RunOff
6.11 ASVA Conference
6.12 Administrator Review
6.13 Councillors’ Honorarium
The agenda was approved as amended.
Wilson/Hursin
Carried
- Approval of Minutes
The July 10th, 2014 Organizational Minutes were approved as presented.
Tomaszyk/Hursin
Carried
The July 10th , 2014 Council Minutes were approved as presented.
Hursin/Wilson
Carried
- Financial Statement
The July, August, September 2014 Financial Statements were approved as presented.
Wilson/Tomaszyk
Carried.
- Payment of Accounts
| Telus | 232.22 | |
| Municipal Assessor | 873.60 | |
| NGW Logging | 38,640.00 | |
| Greater North Fnd | 2.501.59 | |
| Queen’s Printer | 131.25 | |
| Epcor | 72.70 | |
| Anna Amero | 50.00 | |
| Vivian Driver | 1000.00 |
| Telus | 244.71 | |
| Regional Waste Mang | 5,688.00 | |
| David Gray Ent | 68,043.15 | |
| ASVA | 630.00 | |
| Epcor | 73.55 | |
| Vivian Driver | 1,000.00 | |
AltaGas 50.32
| Baptiste Lake Vacuum | 3,346.88 |
Data West 62.69
| Telus | 239.36 | |
| Anna Amero | 50.00 | |
| Vivian Driver | 1000.00 | |
| Epcor | 70.16 | |
| Alta Gas | 53.37 | |
| Wilson/Tomaszyk
Carried |
||
- Business Arising
6.1 Grants
6.1.2 Gas Tax Fund (GTF)
The GTF Agreement was signed and returned.
6.1.3 FireSmart
The Village request to have the FireSmart agreement amended to apply $20,000.00 to the amending its Land Use By Law was granted.
The Village contractor completed much of the brushing and will return in the Fall to complete work that is required on reserves.
6.2 Bylaws
6.2.1 Land Use Bylaw
On September 25th Council members met with Jane Dauphinee of Municipal Planning Services to begin revising of the Land Use Bylaw. Jane will be forwarding dates for future meetings.
6.2.2 Sewage
Keith Wilson reported that on October 7th, he met with Beverly Wardell and Alf Durnie of Safety Services, Alberta Municipal Affairs to discuss a proposed sewage bylaw which had earlier been forwarded to Ms. Wardell and Mr. Durnie.
MOTION: That the Summer Village of West Baptiste give third and final reading to amended ByLaw 90/2009.
Wilson/Tomaszyk
Carried
6.3 Roads
6.3.1 Meeting with County
On September 25th Mayor Keith Wilson and Vivian Driver met with Athabasca County to reaffirm the Village’s commitment to completion of work on the County road between West and South Baptiste. The County will be communicating with the Village at a future date.
6.3.2 827 Baptiste Drive
Dan Fisher had sent an email expressing their concerns of drainage on their driveway. The Village has requested that David Gray review the site and report back to Council.
6.4 Tax Payments
A request had been received from a Village resident asking if tax payments could be made via automatic bank transfer on a monthly basis. After consulting two banking groups and other municipalities it was clear it would be more beneficial to the Village to accept post dated cheques from residents rather than electronic bank transfers. The cost and administration involved was excessive for such a small participation.
6.5 Accreditation
The Village will not apply for accreditation at this time. The names of Inspection Group, Superior Safety Group and Epcor will be placed on the Village web site.
6.6 Summer Village Web Site
Keith Wilson will keep the Web Site current.
6.7 Development of Policy Manual
Work will begin on developing a Policy Manual.
6.8 Athabasca Regional Waste Management
An email was received from Athabasca Regional Waste Management asking that as required by the Terms of Reference 09-14 a representative from the west be appointed to the Commission. The term will be for one year. This will be discussed at a meeting scheduled to be set shortly. Mark Linskoog of the Summer Village of Sunset Beach has agreed to let his name stand.
6.9 Councillors’ Absence
Keith Wilson advised that he will be out of the country from January 3, 2015 to March 15, 2015 and will be available by email and phone.
6.10 Councillors’ Reports
Keith Wilson reiterated on his meetings with Athabasca County, Safety Services and conversations re Waste Management.
Ed Tomaszyk gave a history of the Waste Management.
Myn Hursin reported that repairs to the Firehall roof are planned for the upcoming week.
6.11 ASVA Conference
Discussion took place on the upcoming Conference as to what information would be covered and Councillors choose which topics they would like to attend.
6.12 Administrator Review.
The Administrator’s performance was considered to be exemplary.
MOTION: That the Administrator’s salary be increased to $1,500.00 per month.
Tomaszyk/Hursin
Carried
6.13 Councillors’ Honorarium
MOTION: That the Councillors of the Summer Village of West Batiste receive an honorarium of $125.00 per month.
Wilson/Tomaszyk
Carried
- Correspondence
7.1 MSI Capital Statement Certification Summary Report
7.2 Alberta Municipal Affairs Safety Codes Act (SCA) Review
- Information Items
8.1Alberta Register of Electors
8.2Alberta Environment South Saskatchewan Regional Plan (SSRP)
8.3Federal Gas Tax Fund (FGT) Program Materials
- Adjournment
The meeting adjourned at 7pm.
Tomaszyk
- Next Meeting
At the call of the Mayor.
Mayor
Administrator